1. Describe the application
Explain who will use the product and where it will be installed or sold. Include your destination market and any environmental conditions that affect selection.
2. Define the product
Include dimensions, preferred material, finish and reference images or drawings. Separate essential requirements from optional preferences.
3. Add commercial details
State the estimated quantity and unit, target order date, delivery destination and requested packaging. Indicate whether the quantity is a trial order or a forecast.
4. List checks before ordering
Specify sample requirements, inspection criteria, required documentation and any destination-specific standards that need confirmation.